OrganizeIt!

OrganizeIt! was created to aid in the collecting and organizing of pieces of information that are part of everyday life. This information is organized around the notion of a Term. A Term is the word or words that identify the Information. The Term can have additional pieces of information associated with it. They might be a description or definition, an example of use or specific domain application. Terms can also be associated with people who might be responsible for some activity related to that Term.

OrganizeIt! could be used to maintain a Glossary of Terms, a list of items with attributes, a set of Requirements, a list of Business Rules, a To Do list or even an inventory of items.

OrganizeIt! allows the user to select from the available fields of a Term the ones that are needed and then name each field with an appropriate caption. All multi line text fields can be sized as desired. A separate field for Acronym is available as well as a check box to note approval or acceptance of the Term if desired. There are two fields that can be used to associate an individual Term with a person. A reference to a graphic can be attached to a Term.

A Preferences form is provided to allow the user to define Preference default values for many of the questions OrganizeIt! will present throughout its use.

Collecting the definition of Terms can be accomplished with many different tools. OrganizeIt! provides an advantage over other tools by allowing the user to create Categories and define Items in those Categories. These Category / Item sets can be used to associate Terms into groups. Multiple Category / Item sets can be used with each Term.

OrganizeIt! allows multiple, discreet sets of Terms to be defined and managed independently yet contained in the same OrganizeIt! database. This is accomplished by defining Scenarios. A Scenario is given a name, and then some general screen presentation information is defined. The Categories that are applicable to the Scenario may be selected and placed in any desired order on the Term form. You can then select which of the available Term fields are desired for the Scenario and their caption and sizing may be defined. This is a good time to mention that the field call Term may have any caption assigned to it for identification. It may be Definition, Label, Name, Term or Item. This allows each Scenario to refer to the same element of the data set with different names. Those captions are used throughout the application on all forms and printed output. Last of all, information relating to the output files is defined.

The Security module allows Users to be created and maintained. Users can have a password and be set as Active or Inactive. They can also be selected to appear in the Responsible Person or Responsible User drop down lists. Each User can be allowed or restricted from access to any of the forms in the system as well as for each form, the ability to print, add, edit or delete items on the form.

All new records entered in the system are marked with the User ID that entered the record and a date and time stamp when entered. All edited records are marked with the User ID that edited the record and a date and time stamp when saved. All deleted records are marked with the User ID that deleted the record and a date and time stamp when deleted. This allows an audit trail for the record as well as some notion of the records content in the context of time in the database. A separate purge function is available to remove deleted records from the system.

Clicking on the See Also button for a selected Term will bring up a form that allows the selected Term to be linked to any other Term in the database as a See Also reference. This can be any Term, even if it is part of a different Scenario. These See Also links are printed in all reports for Terms. When the User double clicks on a Term in the selection list box, the application checks to see if there is any See Also links for the Term. If See Also links exist, a small red LED above the See Also button will be turned on as a que to the User that See Also links exist.

Clicking on the Notes button for a selected Term will bring up a form that allows notes to be attached to the Term. Notes may be assigned a type as well as associated with Users. Notes are printed on reports. If Notes exist for the Term, a small red LED above the Notes button will be turned on as a que to the User that Notes exist.