OrganizeIt! was created to aid in the collecting
and organizing of pieces of information that are part of everyday
life. This information is organized around the notion of a Term.
A Term is the word or words that identify the Information. The
Term can have additional pieces of information associated with
it. They might be a description or definition, an example of use
or specific domain application. Terms can also be associated with
people who might be responsible for some activity related to that
OrganizeIt! could be used to maintain a Glossary
of Terms, a list of items with attributes, a set of Requirements,
a list of Business Rules, a To Do list or even an inventory of
OrganizeIt! allows the user to select from
the available fields of a Term the ones that are needed and then
name each field with an appropriate caption. All multi line text
fields can be sized as desired. A separate field for Acronym is
available as well as a check box to note approval or acceptance
of the Term if desired. There are two fields that can be used
to associate an individual Term with a person. A reference to
a graphic can be attached to a Term.
A Preferences form is provided to allow the
user to define Preference default values for many of the questions
OrganizeIt! will present throughout its use.
Collecting the definition of Terms can be
accomplished with many different tools. OrganizeIt! provides an
advantage over other tools by allowing the user to create Categories
and define Items in those Categories. These Category / Item sets
can be used to associate Terms into groups. Multiple Category
/ Item sets can be used with each Term.
OrganizeIt! allows multiple, discreet sets
of Terms to be defined and managed independently yet contained
in the same OrganizeIt! database. This is accomplished by defining
Scenarios. A Scenario is given a name, and then some general screen
presentation information is defined. The Categories that are applicable
to the Scenario may be selected and placed in any desired order
on the Term form. You can then select which of the available Term
fields are desired for the Scenario and their caption and sizing
may be defined. This is a good time to mention that the field
call Term may have any caption assigned to it for identification.
It may be Definition, Label, Name, Term or Item. This allows each
Scenario to refer to the same element of the data set with different
names. Those captions are used throughout the application on all
forms and printed output. Last of all, information relating to
the output files is defined.
The Security module allows Users to be created
and maintained. Users can have a password and be set as Active
or Inactive. They can also be selected to appear in the Responsible
Person or Responsible User drop down lists. Each User can be allowed
or restricted from access to any of the forms in the system as
well as for each form, the ability to print, add, edit or delete
items on the form.
All new records entered in the system are
marked with the User ID that entered the record and a date and
time stamp when entered. All edited records are marked with the
User ID that edited the record and a date and time stamp when
saved. All deleted records are marked with the User ID that deleted
the record and a date and time stamp when deleted. This allows
an audit trail for the record as well as some notion of the records
content in the context of time in the database. A separate purge
function is available to remove deleted records from the system.
Clicking on the See Also button for a selected
Term will bring up a form that allows the selected Term to be
linked to any other Term in the database as a See Also reference.
This can be any Term, even if it is part of a different Scenario.
These See Also links are printed in all reports for Terms. When
the User double clicks on a Term in the selection list box, the
application checks to see if there is any See Also links for the
Term. If See Also links exist, a small red LED above the See Also
button will be turned on as a que to the User that See Also links
Clicking on the Notes button for a selected
Term will bring up a form that allows notes to be attached to
the Term. Notes may be assigned a type as well as associated with
Users. Notes are printed on reports. If Notes exist for the Term,
a small red LED above the Notes button will be turned on as a
que to the User that Notes exist.